Create one record per valuable
Use a precise title, category, maker or artist, dimensions, materials, markings, grading details and acquisition date. For sets, decide whether the insurer treats the collection as one scheduled item or many.
COLLECTIONS & VALUABLES
How to Catalog Jewelry, Art and Collectibles Securely
High-value property needs more proof and more privacy. Insurance documentation and Marketplace listings should remain separate privacy zones: nothing becomes public unless the owner deliberately creates a separate listing.Photograph condition and identifiers
Capture the front, back, signature, hallmark, serial number, certificate number and any existing damage. Use neutral light and include scale when dimensions are not obvious.
Upload professional evidence
Keep appraisal reports, certificates of authenticity, grading reports, receipts, provenance and insurance schedules attached to the individual record.
Separate value from location
The claim record may need a value; it rarely needs a description of exactly where the property is hidden. Store precise locations only when genuinely useful and keep them inside the encrypted vault.